Privacy Policy
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Effective Date: [12/03/2025]Last Updated: [12/03/2025]

InspectWrite ("Company," "we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our website, mobile application, and related services (collectively, the “Services”).By accessing or using our Services, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy. If you do not agree, you must refrain from using our Services.

1. Information We Collect

We collect information in the following ways:

(a) Personal Data

When you register an account, subscribe to our Services, or interact with us, we may collect the following personal data:
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• Identification Information: Name, email address, phone number, business details.
• Payment Information: Billing details, credit card or payment processor information.
• Account Credentials: Login credentials, including usernames and encrypted passwords.

(b) Usage Data

We automatically collect certain data related to your use of the Services, including:
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• Device Information: IP address, browser type, operating system, device identifiers.
• Interaction Data: Pages visited, features used, time spent on our platform, error logs.
• Location Data: If you grant permission, we may collect approximate geolocation data for certain Services.

(c) Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to:
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• Enhance user experience and streamline login processes.
• Analyze usage trends and measure service performance.
• Provide targeted advertising and promotions.

You may disable cookies through your browser settings, but this may limit certain functionalities of the Services.

2. How We Use Your Information

We use the collected data for the following purposes:
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• Providing and Improving Services: To operate, maintain, and enhance InspectWrite’s platform, including AI-powered features for report generation.
• AI-Driven Enhancements: To refine and optimize our AI models, improve accuracy, and develop better automation tools.
• User Communication: To send important account-related notifications, updates, service announcements, and customer support messages.

• Marketing and Promotions: To provide newsletters, offers, and promotional content (you may opt-out at any time).
• Fraud Prevention & Security: To detect unauthorized activity, mitigate security risks, and comply with legal obligations.
• Legal and Compliance: To comply with applicable laws, enforce our Terms of Service, and protect our legal rights.

3. AI & Automated Data Processing

InspectWrite uses AI and machine learning algorithms to streamline inspection reporting, improve accuracy, and optimize user experience.
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• AI Limitations & User Responsibility: While AI helps process data, users remain responsible for verifying the accuracy of AI-generated reports.
• Data Analysis for AI Training: We may analyze anonymized usage data to refine AI capabilities and enhance service functionality.
• Automated Decision-Making: Some features use automated systems, but human oversight remains available where necessary.

You may request not to have your data used for AI model training by contacting us at evan@inspectwrite.com 
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4. Data Sharing & Third-Party Disclosures

We do not sell your personal data. However, we may share your information under the following circumstances:

(a) Service Providers & Partners

We may share data with trusted third-party service providers to facilitate:
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• Payment processing (e.g., Square, Stripe, PayPal)
• Cloud storage and hosting (e.g., AWS, Google Cloud, Webflow)
• Analytics and performance tracking (e.g., Google Analytics, Mixpanel)

These providers are contractually obligated to protect your data and use it solely for service-related purposes.

(b) Legal Compliance & Protection

We may disclose data if required to:
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• Comply with legal obligations, subpoenas, or government requests.
• Enforce our Terms of Service or investigate potential violations.
• Protect the rights, property, and safety of InspectWrite, users, or the public.

(c) Business Transfers

In the event of a merger, acquisition, or asset sale, your information may be transferred to a successor entity. We will notify you before any material changes to data handling.

5. Data Security & Retention

(a) Security Measures

We implement industry-standard security protocols to protect your data, including:
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• Encryption: Secure storage and transmission of sensitive information.
• Access Controls: Limited access to personal data on a need-to-know basis.
• Regular Audits: Periodic security assessments to detect vulnerabilities.

While we take reasonable precautions, no method of data transmission or storage is 100% secure. You acknowledge that you use the Services at your own risk.

(b) Data Retention

We retain your data only as long as necessary for service provision, legal compliance, and dispute resolution. Upon request, we will delete or anonymize your personal information, subject to regulatory requirements.

6. Your Rights & Choices

You have the following rights regarding your personal information:
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• Access & Correction: Request access to your data and correct inaccuracies.
• Data Deletion: Request the deletion of personal data (subject to legal obligations).
• Opt-Out of Marketing: Unsubscribe from marketing emails via opt-out links.
• Restrict AI Usage: Request that your data be excluded from AI model training.

To exercise these rights, contact us at evan@inspectwrite.com

7. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal data from minors. If we discover that a child’s data has been collected, we will take immediate steps to delete it.

8. International Data Transfers

If you access our Services from outside the United States or Australia, your data may be transferred to and processed in countries with different data protection laws. By using our Services, you consent to such transfers.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through our platform. Continued use of our Services after such changes constitutes acceptance of the revised policy.

Last Updated: [12/03/2025]

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Email: [evan@inspectwrite.com]


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